The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is a leading organization dedicated to implementing sustainable development programs across various sectors. With its broad range of projects focused on economic development, education, and human rights, GIZ operates globally to ensure sustainable development goals are met through partnerships with governments, international organizations, and local stakeholders. Among the various projects, the Better Migration Management (BMM) III programme stands out as a crucial initiative to address migration challenges in the Horn of Africa region. The programme focuses on improving migration governance, addressing trafficking and smuggling, and ensuring the protection of migrants through efficient and human-rights-based management. This project is co-financed by the European Commission and commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ), demonstrating GIZ’s strong commitment to positive global change.
As a major player in the field of international cooperation, GIZ brings together a wide network of stakeholders including the International Organization for Migration (IOM), the United Nations Office on Drugs and Crime (UNODC), the British Council, and CIVIPOL. These collaborations ensure that the Better Migration Management III programme is able to offer effective support to national authorities and institutions, promoting safer and more orderly migration. Through this integrated approach, GIZ tackles key migration challenges in countries across the Horn of Africa, such as Ethiopia, Somalia, Uganda, and Kenya, among others. This collaboration not only helps to strengthen the capacity of regional and national institutions but also provides a platform for more effective migration policies and initiatives that improve the lives of migrants and communities in the region.
GIZ is now seeking a Junior Financial Management and Administrative Specialist to support the operations of the BMM III Programme in Addis Ababa. The position offers a unique opportunity to contribute to one of the organization’s most vital programmes in a region with complex migration challenges. The role is central to the success of the programme, focusing on providing vital administrative and financial management support to ensure smooth project operations. The selected candidate will play a key role in ensuring the efficiency of day-to-day operations, from flight management to coordination of events, and helping with financial processes. The position is based in Addis Ababa, Ethiopia, with a contract running until September 2025, making it a perfect opportunity for professionals interested in long-term involvement in impactful development work.
Key Responsibilities and Tasks for the Junior Financial Management and Administrative Specialist
The Junior Financial Management and Administrative Specialist will work closely with the BMM III Programme team to ensure the successful execution of various administrative and financial tasks. One of the primary responsibilities will be to act as a liaison between the BMM Programme and external stakeholders. The specialist will be tasked with managing communication, answering phone calls, forwarding messages, and maintaining a professional and service-oriented reception area. Furthermore, the position requires organizing travel for BMM staff and partners, which includes booking both domestic and international flights, arranging transport services, and ensuring all necessary travel documentation is in place. The ability to efficiently handle these logistics is essential to maintaining the programme’s smooth functioning.
Another critical aspect of the role is assisting with filing and maintaining records in line with GIZ’s filing rules. The Junior Specialist will be required to manage the internal documentation processes, ensuring all incoming and outgoing correspondence is documented and organized appropriately. In addition, the role involves close coordination with the finance team, as the specialist will handle the program’s bank book and track fuel consumption. This part of the job requires an excellent eye for detail and accuracy, as well as the ability to maintain financial records and facilitate the settlement of travel expenses. Additionally, the specialist will contribute to event organization, ensuring that all necessary logistics are managed and that each event runs smoothly.
To perform these duties effectively, the Junior Financial Management and Administrative Specialist must possess excellent organizational and IT skills. Familiarity with software such as Microsoft Office (Word, Excel, PowerPoint) and basic communication tools like fax, email, and internet applications is a must. The ability to manage multiple tasks simultaneously and work under time pressure is essential in this fast-paced environment. The role also requires an individual who is able to maintain confidentiality, observe data protection guidelines, and meet guests with a friendly and professional demeanor. Given the collaborative nature of the job, the ability to work both independently and as part of a team is vital.
Qualifications and Application Requirements
To be considered for the position, candidates must have a degree or similar qualification in business administration or a related field from a recognized institution. At least two years of professional experience in a comparable position, preferably in an international or development context, is required. Proficiency in both spoken and written English is necessary, as the role involves regular communication with both local and international stakeholders. Candidates with knowledge of GIZ’s internal processes, such as GIZ P+R, will have a competitive advantage.
Interested and qualified candidates are encouraged to submit their motivation letter and CV to the provided email address: [email protected]. Applicants should ensure that the vacancy number (140/2024) and position title “Junior Financial Management and Administrative Specialist” are included in the subject line of their application email. It is important to follow the application instructions carefully, as applications without the correct subject line may be disqualified. GIZ will only contact short-listed candidates for further steps in the recruitment process. For more details on GIZ’s attractive benefits package, applicants can refer to the organization’s brochure.
A Great Career Opportunity in International Development
This position offers a unique opportunity for individuals passionate about contributing to international development and migration governance. The Better Migration Management III programme is a crucial initiative that helps to address migration challenges in the Horn of Africa region. By joining GIZ as a Junior Financial Management and Administrative Specialist, candidates will play a direct role in the success of this important programme, supporting operations that have a tangible impact on the lives of migrants and their communities.
The deadline for applications is December 4, 2024, and interested candidates are urged to apply promptly to be considered for this exciting career opportunity. For more information, applicants can refer to the official website or contact the GIZ recruitment team directly.
If you are eager to make a meaningful contribution to international development and migration management, apply today and join the GIZ team!