Holland Dairy, a premier provider of superior dairy products across Ethiopia, is currently seeking a highly organized and efficient Administrative Assistant to join our team. While we are widely recognized for our exceptional yogurt and milk, our commitment extends far beyond these products. We are deeply rooted in sourcing our milk locally, meticulously selecting only the finest raw materials to ensure the unparalleled quality that defines our brand. This dedication to quality starts at the source and permeates every aspect of our operations. We believe in investing in our community by supporting local farmers and promoting sustainable practices.
At Holland Dairy, our passion for the well-being of the Ethiopian people drives our mission to contribute to food security within the nation by fostering the growth and development of the Ethiopian dairy sector. We recognize the critical role this industry plays in both rural and urban economic advancement, and we are committed to supporting its sustainable expansion. Joining Holland Dairy means becoming part of a team that is dedicated to making a positive impact on the lives of Ethiopians, contributing to the economic prosperity of the country, and ensuring access to nutritious and high-quality dairy products.
The Administrative Assistant will play a vital role in supporting our management team and ensuring the smooth and efficient operation of our Addis Ababa office. This position requires a proactive individual with exceptional organizational skills, strong communication abilities, and a proven track record of providing comprehensive administrative support. If you are a detail-oriented individual with a passion for contributing to a dynamic and socially responsible organization, we encourage you to apply for this opportunity. You will be instrumental in ensuring that our management team is well-supported, allowing them to focus on strategic initiatives and continued growth.
Key Responsibilities of the Administrative Assistant
The Administrative Assistant will be responsible for providing comprehensive administrative support to the management team, ensuring the smooth and efficient operation of the office. This includes managing schedules, coordinating travel arrangements, and assisting with meeting preparations. Your ability to anticipate needs, prioritize tasks, and handle multiple responsibilities simultaneously will be essential to success in this role.
You will be responsible for coordinating and assisting with meetings, including preparing agendas, taking accurate minutes, and diligently following up on action items. This requires excellent communication and organizational skills, as well as the ability to work effectively with individuals at all levels of the organization. You will also be responsible for drafting and preparing various communications, ensuring clarity, accuracy, and a professional tone in all written materials. This may include emails, letters, reports, and presentations.
Furthermore, a significant aspect of this role involves managing hotel bookings and flight reservations for management and staff, ensuring all travel arrangements are aligned with company policies, including transportation and accommodations. You will liaise with hotels, airlines, and transport companies to secure the best rates and ensure a seamless travel experience for our team. In addition to travel arrangements, you will assist in the planning and coordination of corporate events and meetings, working closely with the HR Team to manage venue selection, catering, and other logistical tasks. Finally, you will oversee office arrangement, maintain office supplies and place orders as required, assist in the preparation and submission of expense reports and invoices, and monitor and manage the office’s general inbox, responding to inquiries or forwarding them to the appropriate team member. You will perform other administrative duties as required by the management team.
Required Qualifications and Experience
Candidates for the Administrative Assistant position must possess a Bachelor’s degree in Marketing, Business Administration, or a related field. This educational background provides a solid foundation for understanding business operations and administrative processes. Beyond academic qualifications, proven experience as an Administrative Assistant or in a similar role is essential. This experience should demonstrate your ability to perform the core duties and responsibilities of the position effectively.
We are seeking individuals who possess excellent organizational skills, with the ability to manage multiple tasks simultaneously and prioritize effectively. Strong communication skills, both written and verbal, are crucial for interacting with internal and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is also a requirement, as you will be using these tools extensively in your daily work.
In addition to technical skills, we are looking for individuals who are detail-oriented, proactive, and possess a strong work ethic. A positive attitude, a willingness to learn, and the ability to work independently and as part of a team are also essential. The ability to maintain confidentiality and exercise discretion when handling sensitive information is paramount. Finally, candidates must be fluent in English and Amharic, both written and spoken.
Application Instructions and Deadline
Interested applicants who meet the specified qualifications and possess the relevant experience are encouraged to apply by submitting their application via email. Please send your resume and a cover letter highlighting your qualifications and experience to [email protected]. Kindly indicate “Administrative Assistant Application” in the Subject section of your email.
The application deadline is March 23, 2025. Please ensure that your application is received by this date to be considered. We appreciate your interest in joining Holland Dairy and look forward to reviewing your qualifications.
Please note that only candidates who fulfill the specified requirements will be contacted for an interview. We thank all applicants for their interest in Holland Dairy and wish you the best of luck with your application. We are an equal opportunity employer and value diversity in our workforce.