Finding a meaningful career in the nonprofit sector is a goal for many professionals looking to make a positive impact. The American Jewish Joint Distribution Committee (JDC) is offering a valuable opportunity for qualified individuals to join its team in Ethiopia. JDC is an international non-governmental organization with a legacy of over a century in addressing humanitarian challenges across 70+ countries. Its work in Ethiopia began in 1983, focusing on improving the health and well-being of communities in the Gondar region.
As part of its commitment to operational excellence, JDC is looking for a highly organized and detail-oriented Admin and Operations Officer. This role is essential for ensuring smooth administrative, financial, and procurement processes that support the organization’s programs. The selected candidate will have the opportunity to contribute to impactful initiatives that directly improve lives.
For professionals with experience in finance, administration, logistics, and procurement, this position presents an excellent career opportunity. The role is based in Ethiopia, and successful candidates will work closely with JDC’s local and international teams. If you are passionate about operational efficiency, financial management, and nonprofit work, this is an ideal opportunity to build a fulfilling career.
Admin and Operations Officer Position at JDC
The Admin and Operations Officer will play a critical role in ensuring the effective management of JDC Ethiopia’s administrative and financial functions. This position requires a professional with strong organizational, financial, and communication skills who can coordinate multiple tasks while maintaining attention to detail. The selected candidate will report directly to the Program Operations Manager and work in collaboration with the Director of Budget and Finance.
Roles and Responsibilities
One of the primary duties of the Admin and Operations Officer is managing procurement processes. This includes collecting proforma invoices, preparing bid analysis reports, and ensuring compliance with procurement policies. The officer will also be responsible for establishing and maintaining strong relationships with vendors and suppliers, ensuring smooth and efficient purchasing procedures.
Financial management is another crucial aspect of this role. The officer will handle payment processing, petty cash management, and per diem disbursements. Additionally, the position requires budget tracking and the preparation of financial reports in collaboration with the finance team. This role is well-suited for individuals with a strong background in financial documentation, reporting, and budget analysis.
In terms of administrative responsibilities, the Admin and Operations Officer will be responsible for drafting and managing official documents, including contracts, agreements, and letters. The officer will also oversee office supplies, maintain staff HR files, and supervise office support staff, ensuring smooth day-to-day operations within the organization.
Event Coordination and Inventory Management
In addition to administrative and financial duties, the Admin and Operations Officer will handle event and logistics coordination. This includes liaising with hotels and service providers to organize meetings, workshops, and staff travel arrangements. Strong planning and communication skills are essential for managing these logistical aspects efficiently.
Another key component of the role is inventory management. The officer will be responsible for maintaining an organized inventory system for office and program supplies. This includes receiving, verifying, and recording incoming supplies, ensuring accurate documentation, and dispatching them to the appropriate departments when needed. Regular inventory checks and reporting will also be required to track stock levels and prevent shortages.
Beyond these core responsibilities, the selected candidate will be expected to perform additional tasks as assigned by their supervisors, contributing to the overall success of JDC’s operations in Ethiopia.
Qualifications and Skills Required
To be considered for the Admin and Operations Officer position, candidates must hold a bachelor’s degree in Business Administration, Finance, Management, or a related field. The ideal applicant should have 2-3 years of relevant work experience in finance, administration, logistics, or procurement.
A strong understanding of financial management and reporting tools is necessary for success in this role. Candidates should also have experience handling procurement processes and managing vendor relationships.
Key competencies for this role include excellent organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. The ability to communicate effectively, both verbally and in writing, is essential for working with internal teams, external vendors, and other stakeholders.
The ideal candidate should be a team player who thrives in a fast-paced work environment and is capable of adapting to new challenges as they arise. This is an opportunity to contribute to an international organization that is making a real difference in communities across Ethiopia.
How to Apply
Individuals who meet the required qualifications and are interested in this opportunity should submit their applications as soon as possible. The deadline for application submission is February 10, 2025.
To apply, candidates must prepare a non-returnable application dossier that includes:
- An application letter clearly stating the position being applied for.
- A detailed and up-to-date CV, including a daytime telephone number and email address.
- The names and contact details of three professional references.
All applications must be submitted online through the official application link provided by JDC:
Only shortlisted candidates will be contacted for further evaluation.
Final Thoughts
The Admin and Operations Officer position at JDC Ethiopia is a valuable opportunity for professionals looking to apply their skills in finance, administration, procurement, and logistics within an international nonprofit organization. The selected candidate will play a vital role in ensuring the smooth operation of JDC’s programs, contributing to impactful initiatives that improve lives in Ethiopia.
If you have the required qualifications and experience, do not miss this opportunity to join an organization that values efficiency, teamwork, and community impact. Apply before the deadline to take the next step in your career.
➡ Submit your application today before February 10th!