USAID (United States Agency for International Development) is one of the leading international development agencies, playing a pivotal role in advancing global development through support to countries across the world. With a mission to promote sustainable economic growth, build stronger health systems, and alleviate poverty, USAID works in diverse sectors, including education, agriculture, democracy, and humanitarian assistance. As part of its efforts to enhance its operational efficiency, USAID Ethiopia is seeking qualified candidates for the position of Administrative Assistant. This role is vital for ensuring smooth office operations and effective communication between internal and external stakeholders, contributing to the agency’s overall mission in Ethiopia.
About USAID Ethiopia
USAID Ethiopia plays a crucial role in improving the lives of Ethiopians through various development programs and initiatives. The agency collaborates with local governments, international organizations, and the private sector to implement projects that target health, education, economic growth, and governance. Operating in Addis Ababa, USAID is a key partner in supporting Ethiopia’s development aspirations and tackling challenges such as food insecurity, health crises, and economic instability. Working at USAID Ethiopia offers a unique opportunity to contribute to impactful programs that positively affect communities nationwide.
USAID Ethiopia’s approach emphasizes community-based solutions, with a strong focus on building local capacity and fostering sustainable development. The agency’s work spans several regions, addressing both immediate humanitarian needs and long-term development goals. As part of this effort, USAID’s administrative support staff is essential to ensure the seamless implementation of these programs. The Administrative Assistant plays a critical role in facilitating office functions, managing communications, coordinating schedules, and ensuring efficient operations in support of the agency’s overall objectives.
The Role: Administrative Assistant
The Administrative Assistant position at USAID Ethiopia involves providing comprehensive administrative support to the Office Chief and ensuring the smooth operation of office tasks. As the primary point of contact for the office, the role demands excellent communication skills, organizational prowess, and the ability to interact professionally with a wide range of stakeholders. Key responsibilities include managing the Office’s calendar, coordinating meetings and appointments, handling correspondence, and maintaining accurate records. The role also involves handling logistics for official travel, managing incoming and outgoing mail, and drafting reports and other official documents.
This position offers an exciting opportunity for those looking to work in an international development context and contribute to important projects that support Ethiopia’s development. As part of a dynamic team, the Administrative Assistant will interact with a diverse range of partners, including USAID staff, contractors, host-government officials, and implementing partners. Applicants will need to demonstrate strong administrative skills, proficiency in office software, and a proactive approach to problem-solving. The role is essential in ensuring that the office operates effectively and that all activities are aligned with the broader goals of USAID Ethiopia.
Key Qualifications and Requirements
To be eligible for the Administrative Assistant position, applicants must meet certain qualifications. A minimum of three years of administrative or secretarial work experience is required, including at least two years working in related roles within U.S. Government Agencies, Non-Governmental Organizations (NGOs), or donor organizations. Candidates must also possess proficiency in both English and Amharic (Level IV), with a proven ability to communicate clearly and effectively in both languages. Additionally, candidates should have completed at least two years of post-secondary education in a related field such as Secretarial Science, Business Administration, or a similar discipline.
A strong candidate will have a thorough understanding of standard office procedures, including file management, mail handling, and correspondence formatting. Proficiency in Microsoft Office applications, such as Word, Excel, and Outlook, is essential, as is the ability to work independently while managing competing priorities. The successful candidate will be expected to handle administrative tasks efficiently, maintain a positive and professional demeanor, and contribute to a harmonious office environment.
How to Apply
Interested candidates are encouraged to apply before the deadline of November 24, 2024. To apply, applicants must submit the following documents:
- A completed DS-174 application form, available on the U.S. Embassy website.
- An updated résumé or CV in English.
- A cover letter describing the applicant’s qualifications, experience, and suitability for the role.
- Contact information for at least three references, including two with direct knowledge of the applicant’s past performance.
Applications must be submitted via email to [email protected], with the subject line “Solicitation 72066324R10021, Administrative Assistant.” Ensure the solicitation number is included at the top of each page and submit the application before 11:59 p.m. on the closing date. Late or incomplete applications will not be considered.
This is a unique opportunity to contribute to the success of USAID’s mission in Ethiopia. The selected candidate will gain valuable experience in international development while supporting one of the most respected agencies globally.
For more information and application guidelines, visit the USAID Ethiopia Careers Page.
Deadline for applications: November 24, 2024, 11:59 p.m. EAT.